Functional Modules

Listings.   Search and display inventory via searchable listings, categorized by regular/bulk, and by inventory group.

Forms.   Display and maintain detailed item information via user-friendly web forms. Track location, important dates, documents, and more.

Operations.  Create batch movement transactions from one location to another. Maintenance transaction histories with details such as quantities, dates, responsible parties, reasons, and remarks for auditing purposes. Conveniently access all operational functions via the main SIMS web interface.

Movement Orders. Create movement orders for individual inventory items from one location to another.

Inventory Distribution.  Quickly determine inventory distributions at any locations and/or for any inventory item via a convenient web listing.

Documents and files.  Store documents and files for each item or a group of items. Files can include PDFs, photos, word documents, etc.

Users and Permissions.  Configure user accounts and permissions to grant and deny access to the system.

Automatic Email Notifications.  Configure email notifications for inventory expiry dates, significant inventory adjustments, and more.

Reports.  View and print a variety of detailed reports in both PDF and EXCEL files formats.

Administration.  Maintain tables of Locations, Inventory Groups, Transaction Types, Organizations, User Accounts, etc.

Functional Modules

Listings.   Search and display inventory via searchable listings, categorized by regular, bulk, and consumable inventory items.

Forms.   Display and maintain detailed item information via user-friendly web forms. Track status, important dates, rental rate schedules, documents, and more.

Operations.  Create and track rental and maintenance transactions with details such as quantity, locations, expected and actual release and return dates, assigned project and staff, clients, and more. Conveniently access all operational functions via the main ESIS web interface.

Rentals. Create rental orders containing multiple inventory items. Track rentals via searchable listings by order number, rental status, dates, etc.

Check In / Check Out.  Expedite rental release and return processes via Check-In and Check-Out screens with the help of a barcode scanner.

Documents and files.  Store documents and files for each item or a group of items. Files can include PDFs, photos, word documents, etc.

Bookings.  Plan ahead by reserving items via Bookings. Book items from different locations.

Automatic Email Notifications.  Configure email notifications for maintenance dates, quantities, booking creations, sample disposals, and more.

Schedule Graphs.  View graphical schedules of current and upcoming rentals and bookings.

Samples.  Barcode incoming samples and schedule disposals and disposal reviews.

Reports.  View and print a variety of detail reports.

Administration.  Maintain tables of Projects, Contacts, Organizations, Inventory Categorization Groups, Locations, etc.

Bills.  Automatically generate rental bills based on duration and rental rates specific to each inventory item.

Solutions & Benefits

CMS is a One Software Solution.   It provides all of the software needed to manage any kind of cargo operation from breakbulk to container.  This highly flexible and configurable system adapts to a variety of cargo mixes, units of measurement, customer types, facility layouts, vessel sharing and operating methods.

Serve Operational Needs.   CMS was developed from the ground up for terminal operators by drawing on the knowledge and experience of operations experts and all levels of staff, and by applying a thorough background within the transportation industry to identify the specific needs of its intended users.  The result is a comprehensive solution that addresses all the operational challenges of 21st century terminals.

Increase Productivity.   CMS ensures cargo information is correct throughout the entire process.  The system controls cargo at each step of the operation (receiving/delivery, loading/discharge) and verifies cargo movement against information provided by shippers, consignees and carriers.  This ensures optimal terminal productivity and expedites cargo to its intended destination quickly, safely and efficiently.

Provide Speedy, Efficient Real-Time Information Exchange between all the links in the logistics chain via EDI, Email or Web Access.  CMS' superior entry, processing and reporting environment keep you and your customers up-to-date with cargo and operations information.

Integrate With Other System Hardware & Software.  CMS integrates with several external hardware and software products to improve terminal operations.  Handheld mobile data terminals for remote systems access, barcode scanners for improved systems accuracy and efficiency, and a variety of stowage and billing/accounting software packages can all be seamlessly incorporated into the CMS package.

Key Features

Export Processing.  CMS receives export cargo information directly from carriers, agents and shippers.  When cargo arrives at the gate, the system verifies its status and characteristics against information already received, then tracks its movement through the terminal, ensuring correct storage location and special services applications, and eventually verifies loading onto the correct vessel and in the proper stowage position.  As changes in instructions are received from customers, CMS offers full flexibility to enter, record and act upon such changes.

Import Processing.  CMS controls cargo throughout the entire import process.  The system receives cargo data before a vessel arrives and then tracks the discharge and movement of goods while at the terminal.  Before cargoes are picked up, CMS ensures that Customs and Steamship releases are in place and that all applicable charge-out items have been recorded.  CMS also lets you track and monitor cargo ownership while on the terminal as a value added service to your customers.

Unsold Cargo Processing.  CMS works perfectly as a warehouse distribution system.  It tracks all cargo, even prior to actual arrival, and provides effective monitoring until it is released and delivered.  Any services performed on the cargo, and any changes in its ownership, while on the terminal, is accurately controlled and recorded by CMS, thereby offering your customers a complete inventory management tool.

Gate & Railcar Operations.  CMS ensures the terminal receives and delivers cargoes accurately and efficiently.  The system verifies export cargoes against booking information and import cargoes against Customs and Steamship clearances, and also records information related to receiving/delivering truck, rail or barge operator.  CMS can process multiple transactions during a single gate visit and it's programmed to provide pre-receiving and pre-delivery advice as well as gate appointment schedules via EDI or Web based access.

Yard Operations.  With its highly flexible and configurable infrastructure CMS will let you setup and adjust your own facility layout.  You can pre-allocate terminal space by vessel, cargo type, destination, customer and booking.  The program will provide feedback on current status and capacity of each terminal location in an easy to monitor color-coded format.  With its very effective  reporting function, CMS can also produce optimization models and utilization statistics for your terminal space.  Yard personnel can use system-supported mobile data terminals to update yard information on a real-time basis.

Vessel, Berth & Job Planning Integration with Payroll and Costing.  CMS includes vessel and berth schedules, which keep tracks of vessel, voyage and berth information, as well as operator and carrier details.  The job planning function is closely integrated with export and import processes to aid terminal operators in ordering labour and determining appropriate equipment needs.  CMS verifies actual work hours against orders before transferring data to payroll and performing productivity and costing analysis.

Rates and Inquiries.   This is actually the starting module in the CMS package.  All customer inquiries, whether terminal handling, stevedore functions, special cargo services or labour only, are recorded in this module.  Marketing staff can build up tariff and discount rates for all customers based on these records, and CMS ultimately performs the billing function using the customer specific rate/tariff records in combination with cargo and other information received from the export and import modules.  CMS backs all rates with a comprehensive costing system.

Automatic Billing.  You confirm cargo volumes and applicable billing details for each vessel/voyage or other job and CMS does the rest.  The system uses data from other integrated sources to automatically produce invoices that can be printed and faxed, or emailed to customers.  Invoice details can then be transferred to any popular accounting software for tracking of collections.

Work Order.  To efficiently control cost and revenue CMS lets you create, cost and project revenues of each work order.  Once completed, the work order is then also transferred automatically to billing.

Customer Online Support.  CMS gives your customers direct, secure access to terminal operations data via the  Web.  Customers can request rates, generate work order, view and print a variety of real-time reports such as booking status, on dock details; verify movement history and receiving/releasing status of their cargo 24 hours a day, 7 days a week. 

Terminal Management & Administration.  CMS provides more than 180 reports spanning customer service to operations functions, designed to provide management tools to improve the efficiency and profitability of the terminal.

Electronic Data Interchange (EDI).   CMS provides EDI to enhance the speed and accuracy of communications between the terminal, its customers, and government agencies. You can use industry standard or proprietary message formats for sending and receiving Customs releases, shipping line releases, stow plans, gate moves and other vital information.

Booking Note - Lets you to create and keep track of all bookings by vessel voyage, shipper reference number, carrier booking number, etc. With just one mouse click or keystroke, you can quickly locate and view the details of a booking or a customer profile.

Carrier and Shipper Profiles - You can maintain unlimited Carrier and Shipper Profiles including contract and non-contract rates with CBS.  Historical vessel voyage data is linked the Carrier Table and historical booking data is linked to the Shipper Table.  You can access to this information with just one or two mouse clicks.

Invoices - Let you create and keep track of commission and other type of invoices related to a vessel voyage and booking.  Invoice data can also be exported to many popular accounting programs.

Comprehensive Reports - CBS offers various reports.  You can view on screen, print a hard copy, fax or email directly from your computer the following reports:  Booking Notes, Commission and Other Invoices, Booking Recap, Shipper Booking Status Reports by discharge port, shipper or carrier, Booking Recap by broker or shipper, etc.

Integration with other Software - CBS integrates seamlessly with other software such as Cargo Documentation System, Container Equipment Control, Accpac or Great Plain Accounting Software. Commission and Other Invoices, CBS is a network program designed to work well on all major networking products such as Microsoft Windows for Work Group, Windows NT, Windows 2000 and Novell NetWare.Based upon a user’s job functions, each user can have his/her own access rights defined by the System Administrator.

Bills Of Lading – Lets you create Bs/L for different types of cargo and transportation modes.  Data from the fully integrated Cargo Booking System (CBS) is used to create the B/L and provides accurate volume and freight control.  With all data input consolidated in a single form, B/L creation becomes a simple and efficient task.

Export Declaration – can be produced on demand from data input in the B/L form.

Cargo Manifest – CDS automatically produces a cargo manifest by shipper, load port or discharge port from data entered in the B/L from, ensuring complete accuracy of information.

Contract and Non-Contract Rate tables – Let you keep track of current and historical rates by shipper, load and discharge port, commodity or other desired parameter.  The historical rate report feature is a very valuable tool when quoting new business or re-negotiating existing contracts.

Freight Invoices and Reports – Information is combined from Booking and  B/L forms to generate accurate ocean freight invoices and reports with just a few keystrokes or mouse clicks.  Highly detailed statistics reports can then be generated as management tools.

Comprehensive Reports – Every type of report or summary, such as Brokerage Commission Statements, Ocean Freight Reports, Vessel Schedules, Freight, Cargo and Customs Manifest and volume summaries, etc. are available for viewing on screen, in print format, or as fax and email attachments.

Integration with other Software - CDS integrates seamlessly with other software such as Cargo Booking System, Container Equipment Control, Accpac and Great Plain Accounting Software.

CDS is a network program designed to work well on all major networking products including Microsoft Windows for Work Group, Windows NT, Windows 2000 and Novell NetWare.  Individual user access rights can be defined and altered by the system administrator based on each user's job functions and requirements.